MANAGED ALLOCATOR DEVELOPMENT FOR HEDGE FUNDS
You already pay for access. Someone has to work it.
Databases, conferences, capital introduction, old contacts. Mandate House works them. Account selection, verified senior contacts, approved outreach, materials delivery, and the follow-up after someone replies.
You approve every message. You keep every investor conversation.
Initial six-month, fixed-fee mandate. Manager-approved communications. Transparent reporting. No transaction compensation.
Identity verified before contact
Your domain, your name
Follow-up after the reply
Factsheets and letters on schedule
Numbers reported with denominators
THE OPERATING GAP
The work that decides the outcome is the work nobody owns.
Access is not execution.
A database finds the account. A conference creates the handshake. Capital introduction opens the door. None of them decide which twelve accounts matter this month, find the right senior person, send the materials someone asked for, or come back when the fund reopens.
At one to ten people, that work goes to whoever has a free hour. It happens in bursts, usually just after a good conversation, and rarely six weeks later when it counts.
The cost does not show up as a missed target. It shows up as a platform seat that has renewed twice against a list nobody has worked in months, and an allocator who reviewed the fund eighteen months ago and has not heard from you since.
REPRESENTATIVE OPERATING EVIDENCE
A measurable operating window, not a fundraising promise.
allocators agreed to a call
In a representative 31-day operating window after ramp-up and optimization, the desk generated response activity across LinkedIn and email, converted 50 relevant allocator contacts into materials requests and nine of those allocators agreed to a call with the manager.
One anonymized manager, a representative 31-day window. Counted when an allocator accepts a call. Results vary by strategy, manager, materials and market conditions. No capital-raised or allocation claim is made.
A PRECISE OPERATING OUTCOME
Lead with the materials, not the meeting.
A cold allocator owes you nothing, an hour of calendar least of all. Asking for a meeting first forces a large decision before they know whether the strategy is even relevant to them. It also protects your calendar. A call with someone who has read the deck is a different conversation from a call with someone who has not.
It is a concrete step between a cold account and a manager conversation. It gives the fund permission to follow up with relevance instead of forcing a meeting request before interest exists. Once someone has reviewed the materials, the desk works toward the call.
A materials request does not imply a meeting, diligence process, commitment, allocation or AUM outcome.
A CONTINUOUSLY WORKED PIPELINE
From allocator thesis to maintained relationship memory.
01 DEFINE
Translate the strategy, structure, liquidity, track record and current raise into a practical allocator thesis.
02 QUALIFY
Select relevant institutions and senior contacts, document the rationale and suppress obvious mismatches.
03 ENGAGE
Operate manager-approved LinkedIn and email sequences with controlled spacing, channel coordination and human review.
04 DELIVER
Send the materials someone asked for, by the route they asked for, and record what happens next.
05 COMPOUND
Send factsheets and quarterly letters to allocators who have opted in, with event-driven follow-up, so relevant allocator relationships do not reset to zero.
WHAT STAYS WITH YOU
Nothing goes out that you have not approved.
The concern with any outside operator is not whether the work gets done. It is whether your name reaches a senior allocator in a form you would not have chosen. That is managed structurally, not with assurances. Positioning, claims and materials stay under your compliance process, because those obligations are yours.
Outreach goes out under your name and your firm's. No invented colleagues, no borrowed credibility, nothing an allocator could look up and fail to find.
The sending setup behind it is built to protect your primary domain rather than spend it, which means volume stays deliberately low in the first weeks. That is the right trade when the person receiving the message may still be diligencing you in five years.
Mandate House operates
Research and account selection. Contact verification. Approved LinkedIn and email sequences. Reply classification and routing. Materials delivery administration. Follow-up and reactivation. Pipeline reporting.
You control
Positioning, claims and materials. Message frameworks and approvals. Permitted audiences and exclusions. Every substantive investor conversation. All diligence and investment discussion. Meetings and terms.
Where more than one person at an allocator firm is relevant, the approach is coordinated so it reads as coverage, not duplication.
Mandate House does not publish client names, logos or testimonials without written permission, and most managers prefer it that way.
WHAT COMPLIANCE WILL ASK
The constraints, stated plainly.
Targets are built against your criteria, from agreed data sources such as allocator databases.
Initial outreach names the firm and the strategy in general terms. Performance material follows only after someone requests it, and only in the form you approved. That sequencing is why materials land with people who wanted them.
Each recipient is approached individually and by name. Slower than a list send, and the only version that survives being looked at.
Outreach is configured to route into your archiving from the first message, whether that is Global Relay, Smarsh or whatever your firm already runs.
Anything not covered here is agreed in writing before it happens.
APPROPRIATE FIT
Ready to be reviewed. Too lean to keep coverage going.
Mandate House is designed for hedge fund managers that are ready to raise, credible enough to be reviewed and too lean to maintain institutional coverage consistently.
Strong fit:
- A live institutional vehicle and reviewable track record
- A differentiated strategy with a clear institutional use case
- Current deck, factsheet and supporting diligence materials
- Credible operating infrastructure and service providers
- An active fundraising objective
- Allocator development sits with a founder, managing partner, CIO or CEO whose real job is running the fund
- No fully staffed internal IR, BD or distribution function
- A senior decision-maker prepared to approve messaging and respond promptly
Usually not a fit:
- Managers seeking guaranteed meetings or capital
- Firms without reviewable materials or credible operations
- Managers with a fully staffed internal distribution function and no defined overflow need
- Teams unwilling to approve positioning, outreach and materials promptly
- Firms expecting Mandate House to replace the manager in substantive investor conversations
AUM is an economic and maturity signal, not a hard ceiling. Larger managers can fit when coverage remains under-resourced. Smaller managers can fit when operating readiness and commercial capacity are clear.
ENGAGEMENT STRUCTURE
A dedicated operating desk through an initial six-month mandate.
The standard engagement covers one manager, strategy or vehicle through an initial six-month, fixed-fee mandate with a 90-day operating review. Scope is confirmed in writing before work begins. Third-party platform and data costs are passed through at cost and itemised before you sign. The desk runs on its own operating stack, which keeps the process consistent week to week, and integrates with your systems where you want records landing in them. Sending is configured on your domain. The target list, the reply history and the pipeline are yours.
Five mandates at a time, so you know exactly who is operating your allocator desk.
FOUNDER LED
Founder, Mandate House
Questions sophisticated managers ask.
Is Mandate House a placement agent?
An independent contractor running research, account selection, approved outreach and allocator pipeline management for the manager. Not a placement agent. No investment advice, no negotiating securities transactions, and no transaction compensation.
What does setup require from me?
Intake and strategy translation, then account criteria, then approvals. We turn the strategy, structure, liquidity, track record and current raise into a written account-selection framework, build the initial target universe, and verify senior contacts against at least two independent signals. You approve positioning, message frameworks, materials and permitted audiences before a single message is sent. Expect around five hours of working sessions across the first three to four weeks, plus review time. Live outreach begins once approvals and data are complete, not before. After setup, expect about an hour a month for approvals and reporting. Time with allocators who agreed to talk sits on top of that, and it is the only part of this you should want to spend time on.
Who approves communications?
You approve. You do not draft. Messaging is written here from your strategy, your materials and your brief, then iterated on your feedback until it reads the way you would say it. What reaches you is a draft to react to, not a blank page. Nothing goes out without your sign-off.
What address does the outreach send from?
Yours. Sending is configured on your domain and kept separate from your day to day mail so your primary address carries none of the volume risk. Nothing sends from a domain you do not own. The configuration is set up with whoever handles your IT and documented before anything goes out.
Who handles substantive investor questions?
The manager does. Routine replies are handled from a shared inbox using responses you approved. Anything substantive about the strategy, the terms or the fund goes to you unanswered. The line is drawn in writing before launch, and it moves only where you move it.
Will you use our name?
No, not without written permission. Most managers would rather not be publicly associated with third-party distribution, and we think that instinct is correct. Confidentiality is the default and it holds unless a manager releases it in writing. That is also why the case study is anonymous.
Find out where your pipeline is stalling before committing to anything.
The Pipeline Review covers current allocator coverage, the follow-up process, internal capacity, and whether a managed desk is the right answer for the fund at this size. If it is not, you will be told that.
We review fit before scheduling. Suitable managers are invited to a 20-minute conversation after the submitted information has been reviewed.